Record Keeping in Driver Education

In that minimum time and performance standards have been set or recommended for driver education, accurate record keeping is essential to quality assurance.  These records should be reviewed periodically by the state agency responsible for the driver education program.  Records should be kept for all phases of the driver education program, including program enhancement (e.g., driving simulation, driving range, computer assisted programs and the like) that include time and performance results.

Program/School Records

The individual driver education program/school should keep, at a minimum, the following records:

        Instructor certification

        Payroll

        Individual class summary records

        Individual student records (classroom and laboratory)

        Program income (if any) and expenses

        Real property inventory

        General insurance records

        Vehicle procurement, maintenance, insurance and inspection

        Final certificate records (course, completion)

        Curriculum (classroom and laboratory) and assessments

        Generally, records should be maintained for 7 years before disposal.  If computerized, records may be kept indefinitely.

Individual Student Records

        General records for each student enrolled in the driver education program should include:

        Parental/guardian permission from to take the course

General/information sheet giving student’s name, address, phone and emergency contact person

        Eye exam

        Physical exam (if required)

        Restricted instructional permit (if required)

        Course completion certificate (copy)

        Individual student classroom records should include:

        Attendance records (including program enhancements)

        Hours completed

        Remedial instruction records

        Assessment results (quizzes and assignments)

        Individual student laboratory records should include:

        General biographical information

        Permit/license number

        Permit/license restrictions (if any)

        Date and time of each laboratory instruction lesson

        Brief laboratory lesson description of each lesson

        Progress report section for each lesson

        Assessment results (ongoing and final)